Administrator, Invoicing
Administrator, Invoicing - Calgary, Alberta (Job Code: AI-01)
As an integral member of the Invoicing team, the Invoicing Administrator is responsible for performing a variety of basic and repetitive administrative duties following established company procedures. This will include (which may be amended from time to time):
- Photocopying – regular invoices
- Scanning / sending customer invoices
- Scanning invoices for open Invoicing & email delivery
- Electronic invoicing
- Running the auditing & WIP reports for all close orders
- Creating labels
- Managing the tallies Inbox
- Printing, sorting and distributing tallies
- Entering tallies in the spreadsheet
- Assist with file searches
- Filing and managing the filing system
- Assist with file creation for key customer orders
- Maintain the vendor invoice tracking spreadsheet
- Sorting and distributing vendor invoices
Education / Qualifications
- Minimum Grade 12 education or equivalent
- Entry level position for someone motivated to pursuing a career in the energy industry
- Proficient understanding and use of computer applications, particularly with Microsoft Office applications
- Experience in Navision would be an asset
- Strong organizational skills required with an emphasis on detail
- Good verbal and written communication skills
- Capable of utilizing interpersonal skills very effectively in coordinating administrative tasks
- Demonstrates the ability to effectively manage their time
A career at Hallmark is demanding, but also rewarding. Our compensation program is designed to recognize performance and to be competitive within our industry.
Please submit your resume along with appropriate JOB CODE in the subject header to: [email protected]
We wish to express our thanks to all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted. Hallmark is an equal opportunity employer.
